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Privacy & Data Policy

Poulton Cricket Club (PCC) takes the protection of the data it holds about its members seriously and is committed to respecting their privacy. This notice is to explain how PCC may use the personal information it collects, how it complies with the law on data protection and what your rights are.


PCC will use all information provided on the club’s registration forms to administer an individual’s cricketing activity at the club and/or in any activities in which he/she participates through the club. PCC will hold a member’s details on file for one season of inactivity only (defined as not playing a game or not being a social member) after which records will be safely destroyed - if a player wishes to remain at PCC, they MUST register again the following season.


PCC uses the registration forms to collect the following data: name and date of birth, contact details (including those parents/guardians of junior members), medical/specific requirements information, disability information, emergency contact details, video/photography consent along with participation consent for junior members.


Consent from a parent or legal guardian is required for a child to play cricket at PCC along with any associated activities. Consent is given via the membership form which includes the option of parental/guardian consent for junior players to play at senior level for PCC where appropriate. Details of consent will be shared with the appropriate age group coaches, captains and Club Safeguarding Officers, where necessary.


A player’s details will be shared with the appropriate coaches, captains and officials of PCC to administer a player’s involvement in training sessions, matches and other cricketing activities, including club newsletters and event information. The club may be required to disclose information on a member to the County Board(s), league(s) or to the ECB in relation to player’s cricketing activity.

In the event of a medical or safeguarding issue, the club may disclose certain information to doctors, other medical specialists and/or police, children’s social care, the courts and or probation officers and potentially, to legal and other advisers involved in an investigation.


PCC have agreed to use the Spond team management app across the club. A player’s details will be added to this software to enable better communication of training sessions, matches and other cricketing activities, including club newsletters and event information. PCC will not pass on details contained in the registration forms to anyone other than those outlined above.


PCC will keep a record of all coaches’ ECB qualifications, DBS Certificates, First Aid courses and Safeguarding qualifications. PCC will keep a record of all persons within the clubs that require and hold a DBS check in the ECB’s  Safehands Management System. PCC will keep all details for as long as an individual holds a position at the club or until the time of renewal. After this time, all documentation will be securely destroyed.


An individual has the right to access the personal data that PCC has collected that concerns them. All data MUST be provided to the individual within 72 hours of a request. An individual has the right to restrict, erase or rectify it or to object to our processing it, and the right of data portability.


If you have any concerns or complaints about how we are handling your data please do not hesitate to get in touch with the club. You can also contact the Information Commissioner’s Office.


In line with the General Data Protection Regulation which came into effect on 25 May 2018, Poulton Cricket Club Cricket Club drew up and approved a Privacy Notice. Whilst UK laws have changed in 2021, the UK has incorporated GDPR into domestic law, therefore our Policy Notice remains in place.